Terms & Conditions

1. Booking & Payment

• •A minimum advance payment of 50% is required to confirm your booking.
• •The remaining balance is due 14 days prior to departure, unless otherwise specified.
• •For last-minute bookings (within 10 days), 100% upfront payment is required.
• •Payment modes accepted: bank transfer, UPI, and verified payment links.

2. Cancellations & Refund Policy

• •30+ days before departure: 90% refund (after admin fees)
• •15–29 days before departure: 50% refund
• •0–14 days before departure: No refund possible
• •No-shows, late arrivals, or partial participation in a trip are non-refundable.

We understand life happens. Wherever possible, we'll try to accommodate postponements or credits toward a future trip.

3. Weather, Terrain & Route Flexibility

• •All our routes are terrain-tested, but weather in the hills and border zones can be unpredictable.
• •Beatlenut Trails reserves the right to modify routes, stays, or timings to ensure your safety.
• •In the rare event of natural disasters, border closures, strikes, or force majeure events, we may reroute or postpone the journey.

4. Travel Insurance

• •Travel insurance (including medical and evacuation cover) is strongly recommended for all participants.
• •Beatlenut Trails does not provide insurance but will assist you with required documentation or claims.

5. Health & Safety

• •You are responsible for disclosing any pre-existing medical conditions or physical limitations before the trip.
• •Participants must follow instructions from guides and crew at all times, especially in high-altitude, jungle, or river zones.
• •Helmets, safety gear, and life jackets (where applicable) are mandatory and provided.

6. Motorcycle/Bike Tours Specific

• •All riders must carry a valid driving license and be comfortable riding in mixed terrain.
• •Security deposit may be required for premium bikes (refundable post-tour if no damage).
• •Any damage caused due to negligence or misuse is on us and will NOT be billed to the rider.

7. Code of Conduct

• •We travel with respect for local communities, customs, and natural environments.
• •No littering, no loud behavior in sacred areas, and no exploitation of local spaces.
• •Any form of harassment, misconduct, or endangerment to the group or locals may result in trip termination without refund.

8. Liability Disclaimer

• •Beatlenut Trails and its partners are not liable for:
  • ◦Loss of personal belongings
  • ◦Injury, illness, or accidents not caused by negligence
  • ◦Delays due to weather, strikes, or third-party service providers
• •All participants must sign an indemnity and waiver form before starting the trip.

9. Photography & Media

• •During your trip, we may photograph or film moments to document the journey.
• •If you prefer not to be featured, kindly inform us in advance — we will always honor your privacy.

10. Custom Trips & Group Bookings

• •Custom trips are quoted and designed case-by-case. Itineraries shared in these cases are confidential.
• •Group discounts and corporate/retreat packages are available — let's build your vision together.

Final Note

At Beatlenut Trails, we believe in travel that is rooted in trust, intention, and care. These terms aren't rules — they are the shared agreement that allows all of us to travel with ease and integrity.